RM Orbit data retention
Effective 21 August 2026.
| Data | How long | Why |
|---|---|---|
| Account and profile | Life of the account, then 30 days | Grace period for accidental deletion |
| Mail, files, documents, tasks, messages | Until you delete them or the account closes, then 30 days | Your content, your control |
| Sent and received invoices, payment records | 8 years | Indian Companies Act and GST record-keeping |
| Signed documents and audit trails | As set by the sender, default 7 years | Evidence and limitation periods |
| Meeting recordings, captions, notes | 90 days by default, host-adjustable | Minimisation |
| Data-room viewer events | Life of the data room, then 30 days | Owner reporting |
| Sign-in history and security logs | 1 year | Account security |
| Server and access logs | 180 days | CERT-In Directions 2022 |
| Consent and preference records | Life of the account plus 3 years | Proof of consent |
| Marketing opt-outs | Kept as a hashed address indefinitely | So we never email you again |
| Backups | 30 daily, 12 monthly | Recovery; deletions propagate within 90 days |